Understanding SharePoint 2013 Project Site Templates

Published by on January 24th, 2013

Understanding SharePoint 2013 Site Templates

Welcome to part two of our “Understanding SharePoint 2013 Site Templates” blog series. In this entry, we’re going to look at the SharePoint 2013 Project Site template. The Project Site template allows you to create a site to manage a project… (so it’s not just a clever name…) Of course, it’s not as robust as the full-fledged Microsoft Project application, but the SharePoint template provides an easy way to manage smaller projects.

Right out of the gate, you’ll notice the Project Site looks a lot like the SharePoint 2013 Team Site. It even provides many of the same features, such as a Documents library and a Newsfeed.

SharePoint 2013 Document Library and Newsfeed
You’ll also notice the Project Site contains the same row of tiles available on the Team Site. Of course, you can remove these tiles by simply clicking the Remove This link. They can be added back later if you need it, but all the features the tile bar provides are available in the Site Settings menu.

SharePoint 2013 Remove This Link

So far, everything seems the same as the Team Site Template. So what’s different?

The main difference is that the Project Summary web part at the top of the page is already deployed. It is currently connected to the default task list. This means that whenever a task is added to the task list, it is displayed in the Project Summary.

Notice the Project Summary in the example matches the items in the Tasks list.

SharePoint 2013 Project Summary

SharePoint 2013 Task List

However, if you want the Project Summary to display items from a different task list, you can edit the settings of the web part and choose the task list you want.

SharePoint 2013 Project Summary displaying different Task List

At some point, the tasks on the Project Summary may be too close together and may display as garbled text.

SharePoint 2013 Tasks run together

Hovering over an item will display the text of the task so you don’t need to navigate to the task list itself.

Hover over item to display text of task

And that’s about it for what the Project Site includes.

So, when is the ideal time to use this thing?

As I’ve mentioned previously, I would not encourage using the Project Site for large projects. However, for smaller, quick projects that require some collaborative effort and requires shared resources, the SharePoint 2013 Project Site is a perfect match.

Use it if you need to get something done that requires multiple people. The nice thing is that you can use the site without Project Server installed, so you don’t have to worry about spending more money and installing Project Server on the workstations.

Internally, we use it to manage migration projects. These usually only last a week. At the very least, two weeks. But using the Project Site helps all involved quickly see the steps and dates of the migration. Also, we use the Documents library to store any relevant information, like client answers to questionnaires and any other important documents.

We don’t create a Site Collection for each migration, we just create new sub-sites using the Project Site template.

The Project Site template is useful for these focused types of projects. Not only does it allow us to glimpse into the future, but it also maintains a history of the work we’ve performed. So if any questions arise in the future, we can always refer back to the site.

Stay tuned to my “Understanding SharePoint 2013 Site Templates” series for more in depth looks at the different templates!

Learn more about Private Cloud SharePoint 2013 Hosting from Fpweb.net!

About Matt Milsark

Matt Milsark has written 32 posts in this blog.

At Fpweb.net, Matt builds many of our clients' environments as well as supports and maintains them. These range from a simple dedicated single server to large multi-server SharePoint farms. Because of the sheer number of clients we have and the myriad of ways they use SharePoint, Matt has become intimately familiar with many aspects of SharePoint. Matt warns, "SharePoint is a beast. You may think you’re an expert at SharePoint, only to find out later you’re an expert at merely a small aspect of the beast's capabilities." Matt is also passionate about vinyl records. Check out his music site at lplives.com.

VN:F [1.9.22_1171]
Rating: 9.5/10 (4 votes cast)

 
  1. January 24th, 2013 at 22:09 | #1

    Great article. Is the project site template available in SharePoint or we must install Project Server to get it?

  2. January 25th, 2013 at 06:17 | #2

    This site template is available in SharePoint Server (not Foundation). No need to install Project Server.

  3. February 8th, 2013 at 19:51 | #3

    “Understanding SharePoint 2013 Project Site Templates” was genuinely engaging and helpful!
    Within the present day world that is difficult to manage.
    Thank you, Tony

  4. February 20th, 2013 at 20:55 | #4

    It seems u actually understand a good deal related to
    this subject and this demonstrates through this unique post, named “Understanding SharePoint 2013 Project Site Templates”.
    Thanks -Wyatt

  5. .michael jackson
    March 20th, 2013 at 00:13 | #5

    What do you do a out life span of the project sites. How do you archives. Them. I don’t think I want keep a bunch of old project site but would like access to some or the history.

    Will you be able to roll up all the tasks from multiple project sites for summary and for a my task list?

  6. October 1st, 2013 at 16:44 | #6

    No task-level time or cost tracking provided, right?

  7. October 29th, 2013 at 07:44 | #7

    Hi,

    Thank you for a great review.
    I have recently got Sharepoint foundation 2013 installed. I dont see the site template “Project site”. I only see teamsite and blog under sheet collaboration. My IT vendor cannot answer the question, can you?

    wbr Ben

  1. May 21st, 2014 at 10:00 | #1

Leave a Reply

Your email address will not be published. Required fields are marked *


two × = 18

You may use these HTML tags and attributes: <a href="" title="" rel=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>