What does ‘TAFKASDP’ stand for you ask? Easy, The Application Formerly Known As SkyDrive Pro.
But, this article isn’t just about Microsoft changing the name of SkyDrive Pro, the popular cloud storage service, to the cool new name, OneDrive. This is actually about how it affects your Fpweb.net Hosted SharePoint 2013 environment!
Getting the Most Out of OneDrive for Your Business
Did you know that you can sync up your SharePoint 2013 ‘SkyDrive Pro’ document library with your desktop PC? If you love storing your documents on your Personal SkyDrive Pro storage, I will walk you through how to install and configure ‘OneDrive for Business’. Confused yet?
This will allow you to easily work on your saved documents and upload new documents to your SharePoint OneDrive account, all from the convenience of your desktop. So, why would you do that when you could do it all from the web browser?
Well, you won’t always have the convenience of an internet connection, especially when you are mobile or travelling. After you sync up your documents locally, you can work on them as much as you need to, then once you have internet connection, it will simply update all your changes. Convenient right?
One of the other main reasons to do this is the fact that your Personal OneDrive storage will now show up in Windows Explorer as a folder. This adds another level of convenience, being able to manipulate files as if it was a locally stored folder.
The final reason that I like having easy access to the Library is for my personal peace of mind. Now you’re definitely thinking, “Eddie, you are not making any sense at all…”. Have you ever lost a thumb drive with data on it? Have you ever had a hard drive die on you? Have you ever heard the wolf cry, to the blue corn moon? Ok, that last one was totally unrelated (bonus points to anyone who can guess the reference). The point I am trying to make is that, why worry about those things, when you can store your important work documents, up in your SharePoint 2013 environment. This means that all your important files are backed up and available all the time.
So let me walk you through on how to install and configure OneDrive for Business and you can move on to experiencing all this convenience that you have been missing out on.
How to Install and Configure OneDrive for Business
First navigate to http://support.microsoft.com/kb/2903984. You will then need to scroll down to the language of your choice (in this example ‘English’ was chosen). As you can see, there are two options to choose from:
Choose the appropriate version that matches up with your local Microsoft Office Version. If you download and choose the incorrect one, do not worry. You will see a notification right away.
After you have downloaded the correct file, simply run the program and the install will begin.
You will also notice a notification right above your System Tray telling you to stay online!
When you run it for the first time, you will be prompted for some additional information and confirmation. Click through the following screens below:
When the install completes, you can verify the install by checking in your Microsoft Office 2013 Programs folder. At this point, you are ready to begin the Sync process. Go ahead and click on the OneDrive for Business shortcut.
After this screen, it will prompt you for the library that you are trying to Sync.
You will need to open up your SharePoint 2013 site, click on ‘SkyDrive’ on the top right by your name.
Once you are on the page, copy the full URL from your Web Browser. Paste the full URL into the Setup screen above.
Once you click ‘Sync Now’, you may be prompted for your login credentials for your SharePoint environment. Please enter them and then you will be taken to the following screen:
When you see the screen below, you can click on the ‘Show my files’ link to take you to the OneDrive for Business folder:
Files that have successfully synced, will have a green check mark on the icons. Files that are still syncing will be indicated by a two blue arrows forming a rotating circle. Any files that have a red X through them indicate a syncing issue.
Once the Syncing process has completed, you will see the following window. Click on ‘All done’.
You are now ready to start using this tool! To test, open up Windows Explorer and look under the ‘Favorites’ section. Look for ‘OneDrive for Business’.
Copy/Paste or drag a file to the new folder. You may be prompted for your login credentials again and could also see the following window pop up.
Simply check the box and then click ‘Allow’.
Once your file has synced successfully, you will see the green check mark.
You can then confirm by navigating to your SharePoint 2013 site and click on ‘Skydrive’
You should then see the new file you uploaded. New files will be indicated by the green icon next to it.
You may not realize it yet, but you have just entered a new world of productivity, convenience and peace of mind! Not only will this help you, but once you start spreading the word, you will be helping everyone out in your company.
If you want to see an even bigger impact, don’t forget to read my blog about Office Web Apps! When you put these two together, your possibilities are endless!