Greetings again from your resident Fpweb.net Blogger, Steve Lattina!
For this post, I wanted to address a common question I hear about how to find how much space is available on a site. You could go through the trials of finding the Quota (if it is configured), finding the content database location, and examining the database. That will absolutely work, but what if you want to do it faster, and get some more valuable information?
Introducing WinDirStat! Well, this isn’t its first introduction. I wrote about how to use this WinDirFul (see what I did there?) tool in the past. If you are unfamiliar with this tool, feel free to read my blog Tech Tools Spotlight: WinDirStat first, or watch the Amazing Joe Bohac give a visual walk-through here in a special Joe Knows Support video.
How to Find How Much Space is Available on Your Site
Follow these steps and comment on how much you love it. Search your feelings, you know this to be true.
- You are going to want to map your site as a network drive. To map a Network Drive:
- Open ‘My computer‘
- Unfocus any selected drives and then click ‘Map Network Drive‘
- Select the drive letter that you want to use
- Under ‘Folder‘, enter the URL to the SharePoint library, ie. ‘http://www.mysite.com/Shared Documents’ (Please Note: You do not include the page name, ie. allitems.aspx, or the drive will fail to map properly)
- Click Finish.
- Notice in the screenshot below, you will need to specify your credentials for the site, and either use the folder as http(s) or \\networkpath.
- If you want the drive to appear permanently on your workstation, choose ‘Reconnect at logon’
- Once that is completed, open WinDirStat (or any disk analysis tool) and select the drive you just mapped.
- Click ‘OK’ and let it do its PacMan thing! When it is finished, you will have a very detailed page of File Structure, Top Content Types by Size used, and a Graphical Representation of the space used and count of the file types (this one is my favorite).
- Want to do one better? How about managing these file directly within this tool? If you see a file that is taking a large amount of space and you are sure it is not needed, you can delete it. Play around with this tool. You can click on the file types to highlight all of them in the bottom pane, or click any individual block in the bottom frame, or even by browsing the File Tree. It’s fairly robust, and powerful. Be careful though… With great power comes great responsibility. If you fully delete a file, it is gone for good.
There you have it. While these instructions are covering some of the basic things you can do with this tool, there are more reasons to use this for management of your site. I will leave that to all you wonderful SharePoint Admins to determine your best uses though.
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