Fpweb.net SharePoint Blog

Troubleshooting SharePoint 2013 Web Analytics

April 18th, 2014 9:45 am CDT

Examining SharePoint’s Popularity Trends & Popularity and Search Reports

sharepoint analytics

Web Analytics in SharePoint 2010 is now known as Popularity Trends, and, in SharePoint 2013, it’s known as Popularity and Search Reports. The rename comes at a time when Microsoft moved the analytics functionality to be a part of the search component.

This is a troubleshooting guide that will give you an overview of all the different components for the analytics, hopefully aiding in identifying where the break down is inside of the process. I will focus mainly on the Popular Trend’s Usage Reports.

 

SP24: The 24 Hour Global SharePoint Conference is Here!

April 16th, 2014 9:31 am CDT

SP24 logoSP24 has arrived!

The 24 hour SharePoint conference that you’ve been hearing about online and at various SharePoint events including SPC14 has just reached the starting line.

The SharePoint Community-driven event will follow the sun from New Zealand to Hawaii, bringing with it an innovative new way to deliver SharePoint expertise to the masses with over 100 sessions all prepared and presented by the SharePoint community’s favorite speakers. The best of the best. And it’s free!

So if you haven’t registered yet, stop reading and register for SP24!

If you’re already good to go then you probably have an idea of how you’re going to spend the next day – tracking your favorite sessions starting at 10pm (GMT) which is 6pm (EST), today, April 16th. Hope you have some energy drinks on standby if you think you can go the distance!

 

Optimizing the SharePoint 2013 Approval Process

April 14th, 2014 8:52 am CDT

Including how to create a link directly to the edit form of the requested item

SharePoint Approval ProcessAlthough there is a built-in approval process for SharePoint 2013 in SharePoint Designer 2013, I prefer not to use it. On approval processes I create for Fpweb.net, the approval occurs directly on the list item’s form. There are any number of reasons for doing this, but the best one — the real reason — is that it makes it easy on the users. And anytime it’s easier on the user, it’s ultimately easier on the administrator!

Once such approval process is a standard requisition request. Basically, an employee submits a request, an Approver approves or denies the request, and then procurement orders the item. Nothing too complex here and pretty standard fare for any business.

I could use SharePoint’s approval process and it would work just fine. Meaning, it would accomplish the primary goal of requiring a manager to approve an item before it is ordered.

But in order to make it as easy as possible for all users involved, I decided the approval process should occur directly on the form.

 

Moving to the Cloud: The Hidden Benefits

April 11th, 2014 8:10 am CDT

Moving to the CloudWe’ve all heard about the traditional benefits of cloud computing before, and if you read about the subject enough, everyone is going to the cloud eventually.

It seems as if it’s for the same reasons as well: lower costs, increased scalability, and rapid deployment of computing resources to name a few.

Those are all valid points. Sharing resources of any kind, not just computing, will typically lower costs.

The same is true for scalability and deployment. Why not provision resources instantaneously vs. ordering hardware and then spending hours configuring and installing?

These are arguments I very rarely have to make with potential customers, because they already know about the traditional benefits of the cloud. They are typically more concerned with us having the security/performance/up-time we say we have – but that is covered in my blog about taking SharePoint hosting for a test drive.

 

Upcoming Webinar: Discussing the Limitations of Office 365

April 9th, 2014 1:09 pm CDT

Microsoft’s public cloud, Office 365, seems to be the popular choice for businesses that are wetting their feet in the cloud. Making the Microsoft Office stack available anywhere thanks to the cloud and its shared resources, Office 365 has certainly peaked the interest of companies that are having the cloud conversation. But once that leap to the cloud is taken, these same businesses are taken aback by the limitations that the public cloud has placed on their environment.

On Tuesday, April 29th, 2014 at 11am EST, Fpweb.net together with partner and special panelist Malcolm Eaton of the PSC group will be presenting Know Your Limits: SharePoint in a Private Cloud vs. Office 365, a free webinar that hopes to establish what SharePoint functionality is missing in Microsoft’s public cloud.

YouTube Preview Image
 

SharePoint 2013 Workflow: Installing and Configuring

April 7th, 2014 8:30 am CDT

Install Workflow ManagerSharePoint 2013 offers many improvements over previous versions of the platform. Some of those are very apparent, and some are not so much. In fact, there are a handful of new features that almost seem to be hidden by the OOTB (out-of-the-box) installation.

One of these not so apparent features is the new Workflow engine, exclusively designed for use with SharePoint 2013. Some of you may be asking: where is it, how do I enable it, is it installed by default, etc…?

The scope of this guide is simply to provide you with the steps needed to take full advantage of this new workflow engine and the improved features that come with it. For an overview of the new engine and what capabilities it offers, please refer to this SharePoint 2013 Workflow Fundamentals page provided by Microsoft.

Now that you have a thorough understanding of the SharePoint 2013 Workflow, let’s begin the installation and configuration.

In order to install Workflow Manager, you will need to download it as part of the Web Platform Installer 4.0, which is packaged with Workflow Manager 1.0. You can download this directly from Microsoft here.

 

Examples of Beautiful Public Facing SharePoint Sites

April 4th, 2014 10:14 am CDT

sharepoint websiteSharePoint is not just a great platform for internal collaboration and content management, it also a great content management platform for public facing websites.

For those using SharePoint only for internal purposes at this time, it may be difficult to envision using it as the public face of your company. However, the power SharePoint goes much further than excellent internal support; it also is behind the creation of many beautiful public facing websites of top companies.

A quick Google search revealed several examples of websites built on SharePoint that serve as the public face of their companies. Regardless of industry or purpose, these websites are visually attractive and have easy navigation.

And it should be noted that SharePoint hosting is a powerful way to manage your extranet or public-facing websites. The cloud makes it highly available, compliant and secures them from cyber threats like DDoS attacks. Learn more about SharePoint hosting for extranets.

 

Document Sets in SharePoint Server: Finally an ECM feature for the masses!

April 2nd, 2014 8:30 am CDT

Stack of documentsIn SharePoint, the Document Set is a powerful Enterprise Content Management Feature hidden in SharePoint Server that most power users don’t know about or haven’t implemented yet. This feature which bundles Office documents into a single malleable unit has a myriad of applications which can improve your process efficiency. 

Let’s take a look!

Applies to:

  • SharePoint Server 2010 Standard and Enterprise (Fpweb.net hosted, On-premises)
  • SharePoint Server 2013 Standard and Enterprise (Fpweb.net hosted, On-premises, or Office 365)

Document Sets may help in following scenarios:

  • New employee on-boarding
  • Employee training
  • Project initiation and management
  • Loan application and processing
  • Claims processing
  • MANY more possibilities
 

Why is Uploading Files to SharePoint 2010 Failing?

March 31st, 2014 8:56 am CDT

upload a file in SharePointThis is a common question we receive at Fpweb.net, the home of SharePoint Hosting. Luckily, you don’t even need to be a SharePoint expert to get to the root of the problem. There are a few easy-to-follow steps that help identify the cause of a failed upload in SharePoint which I will share with you in this article. I would recommend checking these first before beating your head against the wall in search for answers. That just makes a SharePoint headache worse…

First, it is important to know that this is typically caused four common culprits:

  • Blocked file types
  • The size of the file
  • Antivirus protection
  • Naming convention

So while uploading most files should be possible, we would need to narrow down these possibilities if you are encountering issues. You should ask yourself, “What are the behaviors I’m seeing when this does not work?”

 

How to Create Multiple Views in Infopath

March 26th, 2014 9:54 am CDT

InfoPath2010In this post I’m going to show you how to create multiple views in an Infopath form and to expose the view based off the status of a particular item in a workflow. This is part of the approval workflow I’ve discussed in earlier blog posts. By using views in forms, you can create an approval process where the approval occurs directly on the form.

This post won’t go into great detail about creating the forms and adding the fields. But I will say this:

You will want to have at least three different Infopath views:

  1. For when the item is first submitted
  2. For the approver
  3. After the item is approved & rejected
 


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